As a business owner in the State of West Virginia, your business personal property is subject
to ad valorem taxes. Tangible personal property includes material items such as animals, watercrafts,
aircrafts, motor vehicles, furniture, fixtures, machinery and equipment, tools, dies, jigs, patterns,
and stock in trade (including inventories, supplies, materials in process, and other similar items).
This tax is based on personal property owned by your business on July 1 of every year.
House Bill #2618, passed on April 8, 1989, amends West Virginia Code § 11-3-12, and mandates that
Personal Property Returns are due on or before October 1 each year. West Virginia Code requires
that we estimate personal property tax assessments for all businesses that fail to file a return by
October 1. Persons who fail to file or file late forfeit all rights of appeal and are subject to
penalties.
We have prepared these instructions to assist you in fulfilling your obligations as a business taxpayer.
Our office is trying to make this process an easier one for the business taxpayers of Harrison County.
The following will answer some questions you may have when filing the Commercial Business Property Return.
Basic Business Information (page 1)
It is important to make certain this section is filled out accurately and
completely, in order to ensure proper assessment and billing. If a printed
label is on the form, please verify that the information is correct. If
the information is incorrect, make the necessary changes. Please state the
actual location of your business in West Virginia.
Property you lease from others (page 1)
Please list all property you lease from others, with date acquired and
cost of machinery & equipment, furniture & fixtures, and/or gross
annual rent. We must have the name, address, and phone number of the property
owner and the property leased. Attach additional sheets if necessary.
Real Estate (page 1)
Item I: List all Harrison County real estate property owned by your company.
Description asked for is the district, map, and parcel number; which can
be found on your tax statements.
Item II: List improvements or deletions.
Buildings on Leased Land (page 1)
If you own any buildings situated on land belonging to someone else, you
must list the name and address of the landowner. Also list map and parcel
number if known.
SCHEDULE A (page 2)
Machinery & Equipment, Furniture & Fixtures, Leasehold Improvements,
Computers: List all of the above in the calendar year of purchase and purchase cost.
Property that is owned and still in use, but which has been fully depreciated
or written off MUST be reported.
Computer equipment is to be listed separately to receive correct depreciation
(five year life).
Any property which has been fully depreciated and is NO LONGER USED as
part of the production process should be reported on “Schedule F –
Salvage Value Machinery & Equipment.”
What are leasehold improvements? Leasehold improvements are any permanent improvements and/or additions,
exclusive of buildings, to leased property which have been made by the lessee.
(i.e. remodeling, wallpaper, carpet, etc.) All leasehold improvements are
to be reported on Schedule A.
SCHEDULE B (page 2)
Inventory, Consigned Inventory, Parts, SuppliesTaxpayer is to report all consigned goods, supplies, parts, inventory,
and merchandise for resale; in warehouse or storage.
Vehicle / Mobile Home / Manufactured Home Dealers: Dealers of new and used motor vehicles, motorcycles, recreation vehicles,
trailers, mobile homes, and manufactured homes are required to complete
and attach the “Vehicle Dealers Inventory Worksheet” in place
of Schedule B. Please read the instructions on the worksheet carefully before
completing it, as some exemptions may apply.
All dealers must submit an Income Statement to support information appearing
on the worksheet.
Warehouse Freeport Tax Amendment: This exemption generally applies to industrial accounts that are assessed
by the State. This exemption does not apply to Natural Resources Inventory.
SCHEDULE C (page 3)
Machinery & Tools in Process of Installation: Machinery or tools purchased, but not yet installed, are reported here.
SCHEDULE D (page 3)
Other Personal PropertyOther personal property may include business libraries, reference books,
in addition to storage buildings, and furniture and fixtures in process
of construction.
List cost and date acquired of all other personal property not reported
on other schedules.
SCHEDULE E (page 3)
Incomplete Construction: The cost, new, of any materials for buildings, additions, or improvements
which are incomplete and therefore are not assessed as real property must
be reported here.
SCHEDULE F (page 3)
Salvage Value Machinery and Equipment: List cost new, of all machinery and equipment which has been fully depreciated
and is NO LONGER USED AS PART OF THE PRODUCTION PROCESS. These items should
not be reported on Schedule A.
SCHEDULE G (page 3)
Pollution Control Facilities: All pollution control facilities installed after July 1, 1973, and approved
by the Water Resource Division of DNR or Air Pollution Control should be
listed with location, year installed, and original cost.
The State Department of Tax & Revenue provides our office with a list
of all qualified equipment.
SCHEDULE H (page 3)
Vehicles, Trailers, Boats, Aircraft and Mobile Homes:
(Provide additional copies for each location)
We must have a complete listing of all licensed and unlicensed vehicles
titled in the name of the company, including year purchased and cost new.
If you have more than four vehicles, please attach a separate list.
Failure to file the necessary information will result in your vehicles,
trailers, etc. being priced according to the highest value for that item.
We need the following information to price your vehicles, trailers, etc.
properly:
Automobiles: Year, make, model, vehicle identification number, 2- or 4-wheel
drive, date acquired, and purchase price.
Trucks and Small Trailers: Year, make, model, vehicle identification number,
2- or 4-wheel drive, size (½ or ¾ ton), date acquired, and
purchase price.
Large Trucks: Year, make, model, vehicle identification number, gross weight,
number of axles, date acquired, and purchase price. Note: Do not report
trucks used in inter-state trade.
Trailers: Year, make, model, vehicle identification number, type (van, tanker,
refrigerator, dump, flatbed, etc.), length, number of axles, date acquired,
and purchase price. For tankers, please list gallon capacity.
SCHEDULE I (page 4)
Farm Machinery, Equipment, Livestock and Products of Agriculture:
If the principal business activity is farming, list animals, products of
agriculture, machinery & equipment employed exclusively in agriculture
(including horticulture and grazing); & estimate the current value of
each. Do not include property on hand used in the subsistence of livestock
on hand. Include date purchased & acquisition cost. Attach additional
sheets, if necessary.
OTHER INFORMATION REQUIRED WITH THIS RETURN (page 4)
Type of Business Entity: Please check one: Corporation, Partnership, Sole Proprietorship, or Other.
Description of Business Activity: Please describe your principal activity of business.
North American Industry Classification System (NAICS) Code: Please list the NAICS Code for your particular business, if you do not know
your code, leave this line blank.
Additional forms required: Please make sure you include a copy of your Depreciation Schedule and Balance
Sheet or Schedule C with your return.
Breeding Age Sheep and Goats: New legislation passed which requires the county assessor to collect a
fee of $1.00 on all breeding age sheep and goats. This money will be used
to help fund the USDA Coyote Control Program.
Please include a check or money order for this tax.
Please sign, date and return the form to:
Harrison County Assessor
301 W. Main Street
Clarksburg, WV 26301
|
